Managing email signatures in one place

Well, that’s the Christmas email signature finished off, we just need to email everyone and tell them to put it on their emails…

At which point, all hell breaks loose, with all manner of problems ranging from asking what an email signature is, to someone applying last year’s Easter signature somehow.

Thankfully, there is a smarter way of handling email signatures.

You can handle your email signatures, for everyone in your business, in one central location. This means any new email signatures are easily rolled out and applied to everyone – they won’t need to do anything at all, as it’s all automated. All you have to do is set up your template, and off you go, job done. Although now you’ll have to fill your time doing something else other than dealing with the seventy-five calls you would have got asking people to do it themselves.

It doesn’t matter if you’re using Microsoft Outlook, using Outlook Web Access or dare I say it, using Mail on a Mac – what people are using to compose their email doesn’t matter, the signature will apply regardless as it makes its way out of your email system and to the outside world.

Look upon it as a letter getting a postal mark applied to it at the sorting office on the way out – you don’t see it happening, but you know that it does happen.

Being smart about things and handling things in one place, will save you time and money over trying to do this manually, believe us, we know!

Gavin Moorhouse is the owner of Lucid Computer Solutions, an IT Support business serving Kings Norton, Worcestershire and Warwickshire. He likes to automate and central manage making cups of tea as well.